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Bylaws for the Kings Way Men’s 18 Hole League

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August 21, 2025

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Article I - Name and Purpose: 

 

The name of this organization shall be the KW Men’s 18 Hole League. The objective of this League is to provide a quality 18 hole golf league with value for its members in line with the standards of the USGA.  We view that the growth of the league will be based on the value it provides such as

  • Elevation of the quality of play to USGA rules through education and skills development

  • Providing fun and competitive formats each week

  • Building and strengthening friendships through golf and social gatherings

  • Being a positive benefit to the KW and local community

  • A sustainable and growing membership

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Article II – Membership, League Play, and Dues: 

 

Section 1. The membership is open to all adult males who are full members in good standing of the Kings Way Golf Club (the “Club”). 

 

Section 2. Annual membership dues are per member. They will be set by the League Board of Directors. Dues are payable on October 1st of each year. Members must also pay the required GHIN handicap fee to MASSGOLF.

 

Section 3. Membership dues, in whole or in part, will be refundable for extenuating circumstances as approved by the Executive Board.

 

Section 4. League tournament play is limited to members. This requirement will not apply for member-guest tournaments, invitational tournaments or other special tournaments as determined by the Board of Directors

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Article III - Officers: 

 

The Officers of this Association shall be - 1. President, 2. Vice President,
3. Secretary, 4. Treasurer,  5. Tournaments.

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 IV - Duties of Officers: 

 

Section 1. President

The President's duties shall include:

  • Preside at all meetings of the League

  • Be Chairman of the Board

  • Be ex-officio member of all committees

  • Be in general charge of business affairs of the League

 

Section 2. Vice President

The Vice President shall perform all of the duties of The President in his absence. 

 

Section 3. Secretary

The Secretary shall keep the minutes of the meetings of the Executive Board meetings, other official League documents, and write all necessary correspondence. 

 

Section 4. Treasurer

The Treasurer shall establish and maintain a bank account for the Kings Way Men’s 18 Hole League; receive dues and other income for the League; pay bills and payouts for League winners. 

  • Manage the League budget on a spreadsheet to keep accurate accounts of the finances of the League and for budgetary planning purposes.

  • Present periodic budgetary reports and financial condition of the League to the Executive Board.

 

Section 5 Tournaments

The Tournament Chair shall be responsible for 

  • Establishing the weekly tournament formats and dates for the season.

  • Establishing the payouts for the weekly tournaments in conjunction with the Treasurer

  • Setting up Offsite and special tournaments (e.g., Invitational, Charity, Member-guest, etc.)

  • Coordinating with the chair of the Ryder Cup tournament

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Article V- Election of Officers: 

 

Section 1. The election shall be held at the Fall general meeting, on the last day of League play, for the following year.

 

Section 2. The slate of Officers shall be presented to the General Membership by the Nominating Committee. This shall not preclude nominations from the floor.

 

Section 3. The term of office shall be for one year, beginning at the end of the Fall general meeting. Exceptions to this term limit can be made only by agreement of the office holder and a vote of the majority of the League members.

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Article VI- Board of Directors: 

 

Section 1. The policies and procedures of this League shall be established and managed by its Board of Directors. 

 

Section 2. The members of the Board shall consist of: (A) The Officers (B) The immediate past President 

 

Section 3. A majority of the voting members of the Board shall constitute a quorum at any meeting for the transaction of business.

 

Section 4. The immediate Past President will serve on the Board ex-officio and without a vote for a period of one year. He will provide an advisory role for the board in general and the President in particular. His presence is not counted as establishing a quorum.

 

Section 5. The Board shall have the power to fill any vacancy that occurs in the offices of the League.

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Article VII – Committees and Appointments
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Section 1. Standing Committees of the League shall be:

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a.  Rules: Shall establish rules and regulations under which League play and events will run and be responsible for their proper functioning.

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b.  Nominating Committee: Shall be responsible for presenting a slate of officers for annual election. The President of the League shall assign a member to be Chair of the Nominating Committee. The committee will include up to two members-at-large who are appointed by the President. This shall not preclude nominations from League members.

 

Section 2. Ad hoc Committees

 

The President, subject to approval of the Executive Board, may, from time to time, appoint ad hoc committees with the charge, powers and composition as the President shall determine.

 

Section 3. Committee Chairs

a. Committee Chairs, except for the Chair of the Nominating Committee, will be appointed by the President and shall have the authority to appoint one or more members of the League to assist in carrying out the duties of the committee. The Chair of each committee is responsible for keeping the President informed at all times.

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b. At the discretion of the President, any committee except for the Nominating Committee may have co-chairs.

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Article VIII - Amendment of Bylaws: 

 

Section 1. The bylaws may be amended by the General Membership of the League at a meeting called for that purpose by the Board of Directors at least fourteen (14) days in advance.

 

Section 2. Amendments to the Bylaws must be approved by the majority of the members present at the meeting.

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Article IX - Meetings: 

 

Section 1. There will be three general meetings yearly. An opening meeting at the beginning of the year, a mid-year meeting, and a closing meeting near the end of the year. 

 

Section 2. Special meetings may be called at any time by the Board of Directors.

 

 Section 3. All meetings shall be governed by Roberts Rules of Order, Newly Revised. 

 

Section 4. A majority of the members shall constitute quorum at all general and special meetings.  

 

Section 5. Proxy voting shall be allowed at any meeting for which a notice with the purposes of such meeting has been sent to all members before such meeting. A member must submit a signed proxy to the Secretary before any such meeting and such proxy shall specify the date and time of the meeting, as well as the purpose of the proxy. A separate proxy must be used for each such meeting. A member’s proxy will be counted towards a quorum.

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